Tansy, on behalf of the club secretary, writes: As agreed at our 2019 AGM, the committee have made some amendments to the club constitution. The new constitution is attached to this email and you will find the changes highlighted in green.
As you will appreciate, the usual governance processes for the club are complicated by the fact that we cannot as yet meet in person. The committee have explored the alternatives and decided that this vote and the following meeting to formalise the result should be done with a Survey Monkey poll and a Zoom meeting.
The links for both the survey and the Zoom meeting have been sent via email.
As the constitution requires for this kind of change, there will be an Extraordinary General Meeting on Thursday 27th August 7.30pm via Zoom. We ask all our members who are able, to attend this short meeting to present the result of the poll.
We recognise that this move to digital proceedings might exclude some club members who do not have internet access, so if you know of any members who would require a postal vote instead, please let myself or another member of the committee know. Also, if anyone is unfamiliar with Zoom or worried about the technical aspect, please let us know – we are here to help each other.
We hope that lots of you will be able to attend the EGM on the 27th August, as it will provide a ‘rehearsal’ opportunity for the AGM on 27th October. It will also be nice to see everyone’s faces!